Security Awareness
Sharing your files
securely
A practical guide for every AREMIS employee.
Learn the right habits to protect our data on a daily basis.
A practical guide for every AREMIS employee.
Learn the right habits to protect our data on a daily basis.
At AREMIS, only two platforms are authorised for hosting and sharing professional documents.
Use team channels to collaborate and share files with your colleagues in real time.
The document libraries linked to Teams are the structured and secure storage space.
A client or partner wants to use their own file sharing platform? No problem, but prior approval is mandatory before any sharing takes place.
Send an email to security@aremis.com describing the proposed platform.
The CISO evaluates the platform's eligibility: access management, authentication, traceability, and data protection.
No sharing may take place until approval has been formally granted.
Once approved, the platform may be used in accordance with the defined conditions.
Collaborating with fellow AREMIS colleagues is simple. Here are the best practices.
Always use team channels to share files with your colleagues.
Only add relevant people to a Teams group when full access is justified.
Use a clear folder structure in SharePoint to facilitate navigation and access control.
Share a specific file or folder with appropriate permissions rather than granting access to the entire team.
Sharing with people outside AREMIS is subject to strict conditions.
All external parties must first be created as a GUEST account in Entra ID via support.aremis.com.
Limit sharing to strictly necessary files or folders. Only share with clearly identified individuals.
Avoid "anyone with the link" sharing. Prefer named, individual sharing.
Review access regularly and remove permissions as soon as they are no longer needed.
These behaviours pose a risk to the security of our data. They are strictly prohibited.
Not sure if a platform is authorised or requires approval? Information Security can guide you.
Unsure about the sensitivity of a document (HR, financial, contractual, client)? Ask for advice before sharing.
Need to send files to a client, partner or contractor? Check the conditions with IT or the CISO.
The IT and Information Security teams are here to support you.
Reference documents
AREMIS – Information Security Policy – Documents Management Policy
Ways of Working Guide